Most moves can be stressful and hectic, especially when hit with a last-minute hitch, just when you thought you were done. When you’re moving from one office to another, time is money, so organization and planning is key. This will help ensure a successful move within an estimated time frame. Here are a few tips for a good office move.
1. Manage & Plan All Details
By planning all details, you help ensure that nothing is missed. This also helps to save valuable time. Your planning should not only include what needs to be done in the old office but plan for the new place as well. This way, you can make sure that you’re up and running as soon as possible.
2. Pick A Team
If you have a large number of employees, make sure to pick a team of them who you consider to have good organizational skills. If decisions need to be made at the spur of the moment, you can personally make them, but you also have a good team you can depend on to make them as well.
3. Arrange Details With Movers
Make sure to arrange with the moving company the complete disconnection and reconnection of all your IT. The same goes for any furniture that needs to be dismantled and put back together. Another important point to consider is to unpack all office contents in their specific locations in the new place, as this will save time.
4. Know Key Dates
Make sure to get all your dates organized and tick them off, one by one. Dates like the moving date, signing a new lease, termination of your current lease and the date for the completion of the move. Depending on how big the business is and what kind of equipment you have, it may take more than one day.
5. Get Insurance
Make sure you get insurance from the moving company to safeguard your belongings. Ask to see proof of their workers’ compensation insurance as well. If anything happens and lady luck is not on your side, you might end up being partly responsible when it comes to moving-related injuries.
6. Label, Label, Label
Start packing early and make sure you label and number everything. Keep a record and you’ll know what’s in a box for quick access. It’ll be easier to unpack the items you need first if you know where they are. You’re going to be busy at the new place. The last thing you want to do is rip open 40 boxes to find a calculator!
Plan, organize, label and get packing done early if possible. Let employees know early as well and keep them updated. A few little things can go a long way to make your move as smooth as possible.